Report of Marriage (ROM)


A marriage contracted by a Filipino national in following prefectures in Japan must be reported in the Philippine Embassy in Tokyo within thirty days from its occurrence: Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Nagano, Niigata, Okinawa, Saitama, Shizuoka, Tochigi, Tokyo, Yamagata and Yamanashi Prefectures.

Personal appearance in the Embassy is required for both the Filipino national and the foreign national.

Requirements

  1. Personal appearance of both parties
  2. Duly accomplished Report of Marriage (ROM) form
  3. Valid passport of both parties – original and four (4) copies of the data page
  4. Konin Todoke no kisai Jiko Shomeisho (Certified true copy of Marriage certificate) from the City hall – Original and four (4) copies
  5. If spouse is Japanese – latest Family Registry (Koseki Tohon) showing the couple’s date and place of marriage – Original and four (4) copies
  6. If spouse is a foreign national, other than Japanese – Certificate of Acceptance of Marriage (Juri Shomeisho)
  7. Affidavit of delayed registration of marriage – for 30 days beyond date of Marriage
  8. Passport-sized photos – four (4) photos of husband; four (4) photos of wife.
  9. ¥510 Letterpack (optional, if person will not claim document personally)
  10. Applicable Fees (See Schedule of Fees)

ADDITIONAL requirements for those who did not apply for Legal Capacity to Contract for Marriage (LCCM) in the Embassy prior to marriage

For Single Filipino applicant:

  1. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  2. DFA Authenticated PSA issued Certificate of No Marriage (CENOMAR) – Original and four (4) copies

For a Divorced Filipino applicant (An applicant whose previous marriage was divorced before contracting the marriage being reported):

  1. DFA Authenticated Judicial Decree of Absolute Divorce issued by a Philippine court with Certificate of Finality – Original and four (4) copies
  2. DFA Authenticated PSA issued Marriage Certificate or Report of Marriage with annotation – Original and four (4) copies
  3. DFA Authenticated PSA issued Advisory on Marriages (must reflect annotation on divorce decree) – Original and four (4) copies
  4. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  5. If divorced to Japanese national – Koseki tohon of former Japanese spouse

For a Filipino applicant whose previous marriage was Annulled before contracting the marriage being reported:

  1. DFA Authenticated Judicial Decree of Annulment issued by a Philippine court with Certificate of Finality – Original and four (4) copies
  2.  DFA Authenticated PSA issued married Certificate/ Contract or Report of Marriage with annotation – Original and four (4) copies
  3. DFA Authenticated PSA issued Advisory on Marriages (must reflect annotation on annulment decree) – Original and four (4) copies
  4. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies

For widowed Filipino applicant:

  1. DFA Authenticated PSA issued Marriage Certificate/ Contract or Report of Marriage (previous spouse) – Original and four (4) copies
  2. DFA Authenticated PSA issued Advisory on Marriages – Original and four (4) copies
  3. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  4. Death Certificate of the Deceased Spouse:
    • If Filipino – DFA authenticated PSA issued Death Certificate
    • If Japanese – Koseki Tohon
    • If foreign national, other than Japanese – Death Certificate issued by his/ her Embassy or Consulate. (must be translated in English)

Reminders

  1. Applications may be submitted in person or by mail.
    a. If submitted by mail, ROM application form must be typewritten and notarized by a Japanese notary public.
  2. All photocopies should be in A4 sized paper.
  3. Processed documents may either be picked up at the Embassy or mailed through the Post office.
  4. The Embassy may require additional documents if deemed necessary.
  5. Applicable fees depend on each particular case.
  6. Processing period is 10 working days.

For questions or inquiries, you may the feedback / inquiry form.