Special Cases for Passport Application

Note: All Special Cases will be treated as NEW APPLICATIONS

For Lost Passport Applications:
Additional 15 working days clearing period for Lost Valid Passports.

Please email the Passport section at passport@philembassy.net with the subject “Lost Passport Application” for a pre-processing of the following requirements:

  1. Appointment through email passport@philembassy.net or submission of their documents at the Embassy for initial assessment
  2. Special Cases Application form (click here for special cases form)
  3. Accomplished New Application Form (click here for new application form)
  4. Affidavit of Loss (click here for affidavit form)
  5. Original and photocopy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
    • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
    • Local Civil Registrar Copy is required if PSA Birth Certificate is not clear or cannot be read
  6. Photocopy of data page of latest passport (if applicable)
  7. Self-addressed 520 Letterpack
  8. Police Report in English (Original and photocopy)
  9. Payment of JPY 26,000.00 (including Penalty Fee)

The client will be emailed with the schedule for their personal appearance at the Embassy after the clearing period has been finished. Personal appearance and all the requirements will be required on the day scheduled for the applicant for processing of their application.

For Assumed Identity Cases:
Additional 15 working days clearing period for Assumed Identity Cases.

Please email the Passport section at passport@philembassy.net with the subject “Special Cases: Assumed Identity” for a pre-processing of the following requirements:

  1. Appointment through email passport@philembassy.net or submission of their documents at the Embassy for initial assessment
  2. Special Cases Application form (click here for special cases form)
  3. Accomplished New Application Form (click here for new application form)
  4. Affidavit of Explanation (click here for affidavit of explanation form)
  5. Personal Appearance
  6. Original and photocopy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper
    • Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage
    • Local Civil Registrar Copy is required if PSA Birth Certificate is not clear or cannot be read
  7. Photocopy of data page of latest passport (if applicable)
  8. Self-addressed 520 Letterpack
  9. Police Report in English (Original and photocopy)
  10. Payment of JPY 7,800.00

The client will be emailed on their schedule for personal appearance after the clearing period has been finished. Personal appearance and all the requirements will be required on the day scheduled for the applicant for processing of their application.

For Mutilated or Damaged Passports:

  1. Confirmed Online Appointment (click here)
  2. Special Cases Application form (click here for special cases form)
  3. Accomplished New Application Form (click here for new application form)
  4. Affidavit of Explanation (click here for affidavit of explanation form)
  5. Personal Appearance
  6. Photocopy of data page of latest passport (if applicable)
  7. Self-addressed 520 Letterpack
  8. Applicant must surrender mutilated/damaged passport
  9. Payment of JPY 26,000.00 (including Penalty Fee)