Requirements for Travel Document

Note: Please make all photocopies on A4-size paper before arriving at the Embassy.

Clients are requested to make an Online Appointment (click here) or schedule an appointment by email ( before arriving at the Embassy.

  1. Personal appearance of applicant
  2. Fully- accomplished application travel document form (may be downloaded from Embassy website or obtained in the Embassy upon arrival)
  3. Three (3) passport size photographs
  4. Affidavit of explanation for the application of travel document (may be downloaded from Embassy website or obtained in the Embassy upon arrival)
  5. Cancelled/expired/mutilated passport and copy of the passport photo page
    1. Original and copy of Philippine Statistical Authority (PSA)/ National Statistics Office (NSO) Birth Certificate or Report of Birth (if passport is unavailable)
    2. Original and copy of PSA/NSO Marriage Certificate or Report of Marriage (if married and passport is unavailable)
  6. Proof of urgency of travel:
    1. Death of immediate family member (death certificate)
    2. Medical reasons (medical certificate)
    3. Legal proceedings (subpoena or notices of hearing)
    4. Deportation papers from Japan Immigration
  7. Confirmed flight itinerary
  8. Travel document fee and other related fees: (click here for the updated schedule of fees)
    a. Travel document fee (+ Affidavit fee): ¥7,700
    b. Expedite fee: ¥1,400
  9. One (1) self-addressed Japan Post 520 Letter Pack envelope (if to be mailed)


To follow-up on your passport application or other requests, contact us at:

Passport Unit
Embassy of the Republic of the Philippines
5-15-5 Roppongi Minato, Tokyo 106-8537 Japan

Telephone No.: 03-5562-1600 ext 127 (weekdays between 3-6PM)

Fax No.: 03-5562-1597