Report of Death (ROD)

The death of Filipino nationals within the jurisdiction of the Embassy (Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Nagano, Niigata, Okinawa, Saitama, Shizuoka, Tochigi, Tokyo, Yamagata and Yamanashi Prefectures) has to be reported within thirty days from its occurrence.


  1. Duly accomplished Report of Death application form
  2. Shibo Todoke no Kisai jiko Shomeisho (Certificate of Death) – Original and four (4) copies
  3. If cremated – Kaso kyokasho (Cremation Permit) – Original and four (4) copies
  4. Passport or any ID of the deceased – if the Passport is not available, PSA Birth Certificate may be submitted – Original and four (4) copies
  5. Valid Passport or any ID of the Informant
  6. Affidavit of Delayed Registration of Death – if the Report is made 1 year beyond date of Death
  7. Applicable Fees. (See Schedule of Fees)


  1. All photocopies must be in A4-sized papers
  2. Application may be submitted in person or by mail – if by mail, the application form must be notarized by a Japanese notary public
  3. Applicable fees depend on each particular case.
  4. Processing period is 5 working days.