Report of Birth (ROB)

A Filipino parent is required to report the birth of his/her child in the Embassy within thirty days from the date of birth. Filipino children born from the following prefectures in Japan must be reported in the Philippine Embassy in Tokyo: Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Nagano, Niigata, Okinawa, Saitama, Shizuoka, Tochigi, Tokyo, Yamagata and Yamanashi Prefectures.

Application by Appointment

A. LEGITIMATE CHILD – Parents are married to each other

  1. Accomplished Report of Birth Form
  2. Child’s Shussei Todoke no Kisai jiko Shomeisho (Certified true copy of Certificate of
    Birth) issued by a Japanese city hall – Original and four (4) copies
    • If the child was born in a Military/ Naval base, submit the child’s birth record
    issued by the Military/ Naval Hospital.
  3. PSA-issued Marriage Certificate/ Contract or Embassy-issued Report of Marriage of parents – Original and four (4) copies
  4. For Filipino mother:
    • PSA issued Birth Certificate – Original and four (4) copies; and
    • Valid passport – Original and four (4) copies.
  5. For Non-Filipino Mother:
    • Valid passport or any valid ID with picture – Original and four (4) copies
  6. For Filipino father:
    • PSA issued Birth Certificate – Original and four (4) copies; and
    • Valid passport – Original and four (4) copies.
  7. For Non-Filipino Father:
    • Valid passport or any valid ID with picture – Original and four (4) copies
  8. Affidavit of Delayed Registration – If registration is filed 1 year after date of birth
  9. Affidavit of Legitimation – If the child was born prior to the marriage of parents
  10. PSA issued Certificate of No Birth Record – For children five (5) years old and above
  11. ¥510 Letterpack (optional)
  12. Applicable Fees (See Schedule of Fees)

B. ILLEGITIMATE CHILD – Parents are NOT married to each other

  1. Accomplished Report of Birth Form
  2. Child’s Shussei Todoke no Kisai jiko Shomeisho (Certificate of Birth) issued by a
    Japanese city hall – Original and four (4) copies
    • If the child was born in a Military/ Naval base, submit the child’s birth record issued by the Military/ Naval Hospital.
  3. For Filipino mother:
    • PSA issued Birth Certificate – Original and four (4) copies
    • Valid passport – Original and four (4) copies
  4. For Non-Filipino Mother:
    • Valid passport or any valid ID with picture – Original and four (4) copies
  5. For Filipino father:
    • PSA issued Birth Certificate – Original and four (4) copies
    • Valid passport – Original and four (4) copies
  6. For Non-Filipino Father:
    • Valid passport or any valid ID with picture – Original and four (4) copies
  7. Affidavit of Admission of Paternity (executed at the Embassy)– If the biological father acknowledges paternity of the child
  8. Affidavit of Use of Surname of the father (executed at the Embassy) – If the mother/child agrees to use the surname of the father
  9. Affidavit of Delayed Registration – If registration is filed 1 year after birth
  10.  PSA issued Certificate of No Birth Record – For children five (5) years old and above
  11.  ¥510 Letterpack (optional)
  12.  Applicable Fees (See Schedule of Fees)

Application by Mail

1. Fill-out the Report of Birth Form and print four (4) original.

2. Bring these forms to a Japanese Notary Public and have it duly notarized by them.

  • Each form must have the original signature of the registrant and the original seal and signature of the notary public and its official on its designated space.

3. Send these forms to the Embassy, along with the other required documents as listed above.

4. Once the documents have been verified, an officer will contact the registrant, either by email or through phone, to inform about the necessary consular fees.

Reminder:

  1. For Report of Birth under illegitimate child, if the biological father wants to acknowledge the child and the mother wants the child to use the surname of his/her biological father, the personal appearance of both parents, at the Embassy, is a must.
  2. The Embassy may require additional documents if deemed necessary.
  3. All photocopies must be in A4-sized paper.
  4. Applicable fees depend on each particular case.
  5. Processing period is 10-working days.