Report of Marriage (ROM)


A marriage contracted by a Filipino national in following prefectures in Japan must be reported in the Philippine Embassy in Tokyo within thirty days from its occurrence: Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Okinawa, Saitama, Tochigi, Tokyo and Yamagata.

Application by Appointment

Requirements

  1. Personal appearance of both parties
  2. Duly accomplished Report of Marriage (ROM) form
  3. Valid passport of both parties – original and four (4) copies of the data page
  4. Konin Todoke no kisai Jiko Shomeisho (Certified true copy of Marriage certificate) from the City hall – Original and four (4) copies
    Note: The Konin Todoke no Kisai Jiko Shomeisho may also be requested from the Legal Affairs Bureau, where the Japanese city hall is under, 2-3 months after its registration.
  5.  If spouse is Japanese – latest Family Registry (Koseki Tohon) showing the couple’s date and place of marriage – Original and four (4) copies
  6. If spouse is a foreign national, other than Japanese – Certificate of Acceptance of Marriage (Juri Shomeisho)
  7. Affidavit of delayed registration of marriage – for 1 year beyond date of Marriage
  8. Passport-sized photos – four (4) photos of husband; four (4) photos of wife.
  9. ¥520 Letterpack (optional, if person will not claim document personally)
  10. Applicable Fees (See Schedule of Fees)

ADDITIONAL requirements for those who did not apply for Legal Capacity to Contract for Marriage (LCCM) in the Embassy prior to marriage

For Single Filipino applicant:

  1. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  2. DFA Authenticated PSA issued Certificate of No Marriage (CENOMAR) – Original and four (4) copies

For a Divorced Filipino applicant (An applicant whose previous marriage was divorced
before contracting the marriage being reported):

  1. DFA Authenticated Judicial Decree of Absolute Divorce issued by a Philippine court with Certificate of Finality – Original and four (4) copies
  2. DFA Authenticated PSA issued Marriage Certificate or Report of Marriage with annotation – Original and four (4) copies
  3. DFA Authenticated PSA issued Advisory on Marriages (must reflect annotation on divorce decree) – Original and four (4) copies
  4. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  5. If divorced to Japanese national – Koseki tohon of former Japanese spouse

For a Filipino applicant whose previous marriage was Annulled before contracting the
marriage being reported:

  1. DFA Authenticated Judicial Decree of Annulment issued by a Philippine court with Certificate of Finality – Original and four (4) copies
  2. DFA Authenticated PSA issued married Certificate/ Contract or Report of Marriage with annotation – Original and four (4) copies
  3. DFA Authenticated PSA issued Advisory on Marriages (must reflect annotation on annulment decree) – Original and four (4) copies
  4. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies

For widowed Filipino applicant:

  1. DFA Authenticated PSA issued Marriage Certificate/ Contract or Report of Marriage (previous spouse) – Original and four (4) copies
  2. DFA Authenticated PSA issued Advisory on Marriages – Original and four (4) copies
  3. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  4. Death Certificate of the Deceased Spouse:
    ◦ If Filipino – DFA authenticated PSA issued Death Certificate
    ◦ If Japanese – Koseki Tohon
    ◦ If foreign national, other than Japanese – Death Certificate issued by his/ her Embassy or Consulate. (must be translated in English)

Application by Mail

  1. Fill-out the Report of Marriage Form and print four (4) original.
    • All the details must be true and accurate.
    • All the details must be type-written and in BLOCK letters.
    • The forms must be printed in A4-sized paper.
    • ROM form link: https://tokyo.philembassy.net/downloads/forms/rom-2018.pdf
  2. Bring these forms to a Japanese Notary Public and have it duly notarized by them.
    • Each form must have the signature of the registrants and the seal and signature of the notary public and its official on its designated space.
  3. Send these forms to the Embassy, along with the other required documents as listed above.
    • On the envelope, please write “Attention: Civil Registration Section/ROM”.
    • The Mailing address is provided on this link: https://tokyo.philembassy.net/contactinfo/#nav-cat
    Note: Registrants are not required to forward their original passports and/or other valid IDs to the Embassy. However, its clear and readable photocopies must be provided.
  4. Once the documents have been verified, an officer will contact the registrants, either by email or through phone, to inform about the necessary consular fees.

Reminders

  1. All photocopies should be in A4 sized paper.
  2. Processed documents may either be picked up at the Embassy or mailed through the Post office.
  3. The Embassy may require additional documents if deemed necessary.
  4. Applicable fees depend on each particular case.
  5. Processing period is 10-working days.

For questions or inquiries, you may the feedback / inquiry form.