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Report of Marriage (ROM)


A marriage contracted by a Filipino national in following prefectures in Japan must be reported in the Philippine Embassy in Tokyo within thirty days from its occurrence: Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Okinawa, Saitama, Tochigi, Tokyo and Yamagata.

Note: Application is by appointment only

Requirements

  1. Personal appearance of both parties
  2. Duly accomplished Report of Marriage (ROM) form
  3. Valid passport of both parties – original and four (4) copies of the data page
  4. Konin Todoke no kisai Jiko Shomeisho (Certified true copy of Marriage certificate) from the City hall – Original and four (4) copies
    Note: The Konin Todoke no Kisai Jiko Shomeisho may also be requested from the Legal Affairs Bureau, where the Japanese city hall is under, 2-3 months after its registration.
  5.  If spouse is Japanese – latest Family Registry (Koseki Tohon) showing the couple’s date and place of marriage – Original and four (4) copies
  6. If spouse is a foreign national, other than Japanese – Certificate of Acceptance of Marriage (Juri Shomeisho)
  7. Affidavit of delayed registration of marriage – for 1 year beyond date of Marriage
  8. Passport-sized photos – four (4) photos of husband; four (4) photos of wife.
  9. ¥520 Letterpack (optional, if person will not claim document personally)
  10. Applicable Fees (See Schedule of Fees)

ADDITIONAL requirements for those who did not apply for Legal Capacity to Contract for Marriage (LCCM) in the Embassy prior to marriage

For Single Filipino applicant:

  1. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  2. DFA Authenticated PSA issued Certificate of No Marriage (CENOMAR) – Original and four (4) copies

For a Divorced Filipino applicant (An applicant whose previous marriage was divorced before contracting the marriage being reported):

  1. DFA Authenticated Judicial Decree of Absolute Divorce issued by a Philippine court with Certificate of Finality – Original and four (4) copies
  2. DFA Authenticated PSA issued Marriage Certificate or Report of Marriage with annotation – Original and four (4) copies
  3. DFA Authenticated PSA issued Advisory on Marriages (must reflect annotation on divorce decree) – Original and four (4) copies
  4. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  5. If divorced to Japanese national – Koseki tohon of former Japanese spouse

For a Filipino applicant whose previous marriage was Annulled before contracting the marriage being reported:

  1. DFA Authenticated Judicial Decree of Annulment issued by a Philippine court with Certificate of Finality – Original and four (4) copies
  2. DFA Authenticated PSA issued married Certificate/ Contract or Report of Marriage with annotation – Original and four (4) copies
  3. DFA Authenticated PSA issued Advisory on Marriages (must reflect annotation on annulment decree) – Original and four (4) copies
  4. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies

For widowed Filipino applicant:

  1. DFA Authenticated PSA issued Marriage Certificate/ Contract or Report of Marriage (previous spouse) – Original and four (4) copies
  2. DFA Authenticated PSA issued Advisory on Marriages – Original and four (4) copies
  3. DFA Authenticated PSA issued Birth Certificate – Original and four (4) copies
  4. Death Certificate of the Deceased Spouse:
    ◦ If Filipino – DFA authenticated PSA issued Death Certificate
    ◦ If Japanese – Koseki Tohon
    ◦ If foreign national, other than Japanese – Death Certificate issued by his/ her Embassy or Consulate. (must be translated in English)

Application by Mail

  1. Fill-out the Report of Marriage Form, print four (4) original copies, then sign on each form.
    • All the details must be true and accurate.
    • All the details must be type-written and in BLOCK letters.
    • The forms must be printed in A4-sized paper.
    • ROM form link: https://tokyo.philembassy.net/downloads/forms/rom-2018.pdf
  2. Email the application form along with the required documents to civilreg@philembassy.net for pre-evaluation.
  3. After pre-evaluation is complete, bring the ROM forms to a Japanese Notary Public for notarization
    • Each form must have the signature of the registrants.
    • Only one (1) notarial certificate is required for the same document.
    • There is no need for the Notary Public to sign/stamp on the forms.
  4. Send these forms to the Embassy, along with the other required documents as listed above, including a self-addressed 520 letterpack
    • On the envelope, please write :
    Philippine Embassy – Tokyo, Japan • 5-15-5 Roppongi Minato-ku, Tokyo 106-8537
    (Attn: Civil Registration Section/ROM)
    Note: Registrants are NOT required to forward their original passports and/or other valid IDs to the Embassy. However, its clear and readable photocopies must be provided.
  5. Once the physical documents have been verified to be complete and authentic, an officer will contact the registrants, either by email or through phone, to inform about the necessary consular fees which will be paid through Genkin Kakitome.

Reminders

  1. All photocopies should be in A4 sized paper.
  2. Application may be submitted in person or by mail – if by mail, the application form must be notarized by a Japanese notary public;
  3. The Embassy may require additional documents if deemed necessary.
  4. Applicable fees depend on each particular case.
  5. Processing period is 10 working days upon receipt of complete documents.

For questions or inquiries, you may use the feedback / inquiry form.