NATIONAL BUREAU OF INVESTIGATION (NBI) CLEARANCE FOR APPLICANTS ABROAD

Applicants for NBI Clearance who are living in Japan (Filipino or foreign nationals) may secure the NBI Clearance Application (NBI Fingerprint Card Form No. 5) and have their fingerprint impressions taken at the nearest Philippine Embassy or Consulate General.

FOR NEW/FIRST TIME APPLICANTS

What are the requirements?

  1. Filled-out NBI Fingerprint Card which may be secured from the Embassy’s Notarial Unit.
  2. Valid passport (original & 2 copies of the data page)
  3. Valid Identification Card – Residence Card or Driver’s license (original & 2 copies; if Identification Card is in Japanese, submit an English translation of the information written in the Identification Card)
  4. Two (2) pcs. 2 in. x 2 in. photographs in white background, taken within the last 3 months prior to the application.

What is the procedure in applying for NBI Clearance at the Embassy?

  1. Book an appointment for NBI Clearance:
    https://tokyopeconsularappointment.setmore.com/bookappointment
  2. On the day of appointment, submit the requirements to Window 8 for evaluation.
  3. Fill-out the barcoded NBI Fingerprint Card.
  4. Submit filled-out Fingerprint Card and complete requirements to Window 8.
  5. Pay the corresponding fee at the Cashier: ￥5,250
  6. Wait for your name to be called for the taking of your fingerprint impression with the assistance of the Embassy’s Consular Staff.
  7. After fingerprinting, the person who took the fingerprint impression will process the application. The processed NBI Fingerprint Card and its supporting documents will be released to the applicant on the same day. A Letter of Authorization form may be provided by the Embassy upon the request of the applicant, if a representative will submit the application to NBI.
  8. The applicant sends the Application form, supporting documents and processing fee directly to the NBI Main Office or to his/her representative.

FOR APPLICANTS FOR RENEWAL OF NBI CLEARANCE

Applicants who were previously issued NBI Clearance Certificates from 2014 to present may now renew their NBI Clearance Certificate without the need of accomplishing a new NBI Fingerprint Card, provided that their is no change in the applicant’s personal information as indicated in his/her latest NBI Clearance Certificate.

On the other hand, for Clearance Certificates issued prior to 2014, the application will be treated as new, hence, will follow the requirements and procedure of application for New/First Time Applicants.

How do I apply for the renewal of my NBI Clearance if there is no change in my personal information?

  1. Submit to the NBI your latest Clearance Certificate (issued from 2014 onwards) together with the amount of Php 200.00, a 2 in. x 2 in. photograph with white background (taken within the last 3 months prior to the application), and a photocopy of your valid passport data page.
  2. If above documents will be submitted by a representative, a Letter of Authorization is also required.

If I have a NBI Clearance Certificate that was issued after 2014 but there is a change in my Surname, can I just mail my latest NBI Clearance Certificate and supporting documents directly to NBI?

No. If there is a change in the personal information of the applicant, he/she should follow the requirements and procedure for New/First-Time applicants and submit also his/her latest NBI Clearance Certificate and supporting documents (Birth Certificate or Marriage Certificate) as proof of the changes to be applied.

There are two ways to submit the NBI Clearance Application Form:

  1. The applicant sends the NBI Fingerprint Card, copies of valid identification documents, and the processing fee of Php 200.00 or its U.S. dollar equivalent directly to:Mailed Clearance Section

    National Bureau of Investigation
    Mailed Clearance Section
    3rd Floor, NBI Clearance Building
    UN Avenue, Ermita, Manila
    Philippine 1000

  2. The applicant sends the NBI Fingerprint Card, copies of valid identification documents, and Letter of Authorization as well as the payment for the processing fee to his/her representative. Before proceeding to the NBI Mailed Clearance Section, the representative must register online at https://clearance.nbi.gov.ph/. He/She is required to sign-up and sign-in to apply for clearance, select NBI Main Clearance Center as the preferred NBI Site, and select a payment channel to complete the transaction. A Reference Number will appear in the computer screen. The representative should copy the Reference Number, which will serve as the NBI’s code in the retrieval of applicant’s data and status of application, at the upper portion of the Fingerprint Card. The Reference Number will also be presented during payment. After payment, the representative may already proceed to the NBI Mailed Clearance Section.

Note: Applications from abroad are processed only at the NBI Main Office.

The NBI Processing fee corresponds to the Clearance fee (Php 130.00) and mailing cost (Php 70.00).

Processing of the application will take a maximum of five (5) days upon receipt of documents. The NBI will send the Clearance Certificate to the applicant’s address by air mail.

Upon receipt of the new NBI Clearance Certificate, examine it for the presence of embossed NBI dry-seal. Applicant should affix his/her right thumb print on the space provided for in the Clearance Certificate before submitting the same to the end-user.

Should you have further questions regarding the direct mailing of applications to NBI, you may email the NBI Mailed Clearance Section at mailedclearance@nbi.gov.ph or call them at +63 2 85238231 local 5465.