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Repatriation of Ashes to the Philippines

REQUIREMENTS FOR PHILIPPINE CUSTOMS CLEARANCE AND THE ISSUANCE OF A CONSULAR MORTUARY CERTIFICATE:

A.  If the cremated remains belong to a Filipino national:

  1. Report of Death Issued by the Philippine Embassy in Tokyo or Report of Death/Death Certificate issued by the Philippine Statistics Authority
    • If the Filipino national died in the following prefectures in Japan: Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Okinawa, Saitama, Tochigi, Tokyo, and Yamagata, the death must be reported to the Philippine Embassy in Tokyo (please click here for the requirements for the Report of Death)
  2. Certified True Copy of the Death Certificate/Post-Mortem Certificate (Shibo-todoke/Shibo-shindansho) issued by the City Hall or Ward Office
  3. Original Cremation Certificate (Kaso-shomeisho) or Original Cremation Permit (Kaso-kyokasho) or Original Separation of Cremated Remains (Bunkotsu-Shomeisho) issued by the City Hall or Ward Office
  4. Original passport of the deceased person. If the passport is not available, the original PSA-issued Birth Certificate and any valid government ID may be presented
  5. Original passport of the consignee (person who will be bringing the ashes to the Philippines)
  6. Flight Itinerary of the consignee
  7. Applicable Fees  *Fees (Schedule of Fees)
    • Report of Death
    • Consular Mortuary Certificate
    • Translation
    • Affidavit, if applicable

B. If the cremated remains belong to a Japanese national:

  1. Original Family Registry (Koseki Tohon) issued by the City Hall or Ward Office, duly apostilled by Japan’s Ministry of Foreign Affairs (Gaimusho);
  2. Original Cremation Certificate (Kaso-shomeisho) or Cremation Permit (Kaso-kyokasho) or Separation of Cremated Remains (Bunkotsu-Shomeisho) issued by the City Hall or Ward Office, duly apostilled by Japan’s Ministry of Foreign Affairs (Gaimusho);
  3. Original passport of the deceased person. If the passport is not available, Driver’s License or My Number Card with English translation.
  4. Original passport of the consignee (person who will be bringing the ashes to the Philippines)
  5. Applicable fees  * Fees (Schedule of Fees)
    • Consular Mortuary Certificate

    Note:

    • All Japanese documents should be translated into English and notarized with Apostille.
    • Effective 14 May 2019, the apostilled Death Certificate (Shibo-todoke) and Cremation Certificate (Kaso-shomeisho) or Cremation Permit (Kaso-kyokasho) or Separation of Cremated Remains (Bunkotsu-Shomeisho) are no longer required to be authenticated by the Philippine Embassy. After the above documents are apostilled by Ministry of Foreign Affairs, the documents may be brought together with the cremated remains to the Philippines.

For further inquiries, please email the Assistance to Nationals Unit at atn@philembassy.net