1. Home
  2. »
  3. Consular Section
  4. »
  5. Services
  6. »
  7. Civil Registration
  8. »
  9. Report of Marriage (ROM)

Report of Marriage (ROM)

A marriage contracted by a Filipino national in the following prefectures in Japan – Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Saitama, Tochigi, Tokyo, Yamagata and Okinawa – must be reported to the Philippine Embassy in Tokyo within one (1) year from its occurrence. The application for Report of Marriage (ROM) may be done in two (2) ways, either:

1. In-Person Application

OR

2. Application by Mail

Requirements:

  1. Duly accomplished Report of Marriage (ROM) form (Click here to download the form)
  2. Valid passport / IDs of both parties – original passport and four (4) copies of the data page
  3. Konin Todoke no kisai Jiko Shomeisho (Certified true copy of Marriage Certificate) issued by the City hall – Original and four (4) copies (including ALL attachments, IF ANY)
    • Note: The Konin Todoke no Kisai Jiko Shomeisho may also be requested from the Legal Affairs Bureau that has jurisdiction over the Japanese city hall where the marriage was registered (typically available 2-3 months after registration).
  4. If spouse is Japanese – latest Family Registry (Koseki Tohon) showing the date and place of the couple’s marriage – Original and four (4) copies
  5. If both parties are Filipinos or one spouse is a foreign national, other than Japanese:
    • Certificate of Acceptance of Marriage (Juri Shomeisho) – Original and four (4) copies
  6. Passport-sized photos – four (4) photos of husband; four (4) photos of wife.
  7. ¥600 Letterpack

Additional Requirements:

  1. For Delayed Registration (If registration is filed one (1) year after the date of marriage)
    • Affidavit of Delayed Registration (to be executed at the Embassy) [download]
  2. For those who did not apply for “Legal Capacity to Contract For Marriage (LCCM)” in the Embassy prior to marriage
    Depending on the civil status of the Filipino applicant, the following additional requirements must be submitted:

    1. For Single Filipino applicant:
      1. DFA-apostilled PSA-issued Birth Certificate – Original and four (4) copies
      2. DFA-apostilled PSA-issued Certificate of No Marriage (CENOMAR) – Original and four (4) copies
        • The CENOMAR is valid for six (6) months from the date of issuance.
        • Make sure that the details in the PSA CENOMAR are the same or matching with the PSA Birth Certificate.
    2. For a Divorced Filipino applicant (An applicant whose previous marriage was divorced before contracting the marriage being reported):
      1. DFA-apostilled Judicial Recognition of Absolute Divorce decree issued by a Philippine court with Certificate of Finality – Original and four (4) copies
      2. DFA-apostilled PSA-issued Marriage Certificate or Report of Marriage with annotation on the judgment of the divorce (previous spouse) – Original and four (4) copies
      3. DFA-apostilled PSA-issued Advisory on Marriages (must reflect annotation on divorce decree) – Original and four (4) copies
        (make sure that the details in the PSA Advisory on Marriages are consistent or the same with the PSA Birth Certificate) – valid only for six (6) months from the date of issuance
      4. DFA-apostilled PSA-issued Birth Certificate – Original and four (4) copies
      5. If divorced to Japanese national – Koseki tohon of former Japanese spouse (Original and four (4) copies)
    3. For a Filipino applicant whose previous marriage was Annulled before contracting the marriage being reported:
      1. DFA-apostilled Judicial Decree of Annulment issued by a Philippine court with Certificate of Finality – Original and four (4) copies
      2. DFA-apostilled PSA-issued Marriage Certificate or Report of Marriage with annotation (previous spouse) – Original and four (4) copies
      3. DFA-apostilled PSA-issued Advisory on Marriages (must reflect annotation on annulment decree) – Original and four (4) copies
        (make sure that the details in the PSA Advisory on Marriages are consistent or the same with the PSA Birth Certificate)
      4. DFA-apostilled PSA-issued Birth Certificate – Original and four (4) copies (make sure that the details in the PSA Advisory on Marriages are consistent or the same with the PSA Birth Certificate) – valid for with six (6) months from the date of issuance
    4. For widowed Filipino applicant:
      1. DFA-apostilled PSA-issued Marriage Certificate/ Contract or Report of Marriage (previous spouse) – Original and four (4) copies
      2. DFA-apostilled PSA-issued Advisory on Marriages – Original and four (4) copies
        (make sure that the details in the PSA Advisory on Marriages are consistent or the same with the PSA Birth Certificate) – valid only for six (6) months from the date of issuance
      3. DFA-apostilled PSA-issued Birth Certificate – Original and four (4) copies
      4. Death Certificate of the Deceased Spouse:
        ◦ If Filipino – DFA-apostilled PSA-issued Death Certificate – Original and four (4) copies
        ◦ If Japanese – Koseki Tohon – Original and four (4) copies
        ◦ If foreign national, other than Japanese – Death Certificate issued by his/ her Embassy or Consulate. (must be translated in English) – Original and four (4) copies

Procedure:

1. In-Person Application

  1. Book Your Appointment with Philippine Embassy in Tokyo, Japan;
  2. Arrive on the date of your appointment with the complete requirements;
    ◦ It is recommended that all the requirements are sorted before your appointment
    ◦ Both husband and wife should personally appear at the embassy.
  3. Submit the requirements to the Consular Officer once your number has been called;
  4. Fill out the necessary forms if needed;
  5. Once completed, you will be advised to return to your seat while the documents are translated and/or verified and finalized by the Civil Registry Unit;
  6. Once verified and completed, you will be called to check the documents created and for you to sign the documents for finalization.
  7. Once signed and finalized the document will be released via the ¥600 Letterpack

2. Application by Mail

  1. Send scanned copies or photos of the core requirements above to the Civil Registry Unit email: civilreg@philembassy.net for pre-evaluation. This includes the completed Report of Marriage Form.
    • The Report of Marriage Form (click here) must be printed in four (4) original copies, the applicants must sign each form.
      • All the details must be true and accurate.
      • All the details must be type-written and in BLOCK letters.
      • The forms must be printed in A4-sized paper.
  2. Once documents have been pre-evaluated and approved, bring the ROM forms to a Japanese Notary Public for notarization
    • Only one (1) ROM needs to be notarized. There is no need to have the other three (3) forms notarized.
    • Each form must have the original signature of the registrants.
    • There is no need for the Notary Public to sign/stamp on the forms itself.
  3. Send the requirements above, including the notarized Report of Marriage to the Embassy, along with the other required documents as listed above, including a self-addressed ¥600 Letterpack.
    • The address of the Embassy is as follows:

      Philippine Embassy – Tokyo, Japan
      5-15-5 Roppongi Minato-ku, Tokyo 106-8537
      (Attn: Civil Registration Section/ROM)

    • Please ensure that your address is included in the self-addressed ¥600 Letterpack.
    • Note: Registrants are NOT required to forward their original passports and/or other valid IDs to the Embassy. However, clear and readable photocopies must be provided.
  4. Once the physical documents have been verified to be complete and authentic, an officer will contact the registrants, either by email or through phone, to inform the client about the necessary consular fees which will be paid through Genkin Kakitome.
  5. Once payment through Genkin Kakitome is verified, the Civil Registry Unit will finalize the documents and send the completed Report of Birth to the registrant via the self-addressed ¥600 Letterpack submitted.

Reminders

  1. All photocopies should be in A4 sized paper.
  2. The Embassy may require additional documents if deemed necessary.
  3. The regular processing period is 10 working days upon receipt of complete documents.
  4. The express processing period is 5 working days upon receipt of complete documents.

For questions or inquiries, you may use the feedback / inquiry form. or email the Civil Registry Unit at civilreg@philembassy.net.

Fees:

SERVICE COST
Basic Fees per Application:
Report of Marriage ¥3,750
Verification and Translation ¥3,750
Additional Costs as Necessary:
Affidavit of Delayed Registration ¥3,750
General Affidavit ¥3,750
Express processing fee (release by 5 working days) ¥1,500 per document required