Report of Birth (ROB)

A Filipino parent is required to report the birth of his/her child in the Embassy within thirty days from the date of birth. Filipino children born from the following prefectures in Japan must be reported in the Philippine Embassy in Tokyo: Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Nagano, Niigata, Okinawa, Saitama, Shizuoka, Tochigi, Tokyo, Yamagata and Yamanashi Prefectures.

Requirements

A. For a Child with parents married to each other (Legitimate)

  1. Accomplished Report of Birth Form
  2. Child’s Shussei Todoke no Kisai jiko Shomeisho (Certified true copy of Certificate of Birth) issued by a Japanese city hall – Original and four (4) copies
  3. PSA-issued Marriage Certificate/ Contract or Embassy-issued Report of Marriage of parents – Original and four (4) copies
  4. For Filipino mother:
    • PSA issued Birth Certificate – Original and four (4) copies; and
    • Valid passport – Original and four (4) copies.

    For Non-Filipino Mother:

    • Valid passport or any valid ID with picture – Original and four (4) copies
  5. For Filipino father:
    • PSA issued Birth Certificate – Original and four (4) copies; and
    • Valid passport – Original and four (4) copies.

    For Non-Filipino Father:

    • Valid passport or any valid ID with picture – Original and four (4) copies
  6. Affidavit of Delayed Registration – If registration is filed 30 days after date of birth
  7. Affidavit of Legitimation – If the child was born prior to the marriage of parents
  8. PSA issued Certificate of No Birth Record – For children five (5) years old and above
  9. ¥510 Letterpack (optional)
  10. Applicable Fees (See Schedule of Fees)

B. For a child whose parents are NOT married to each other (Illegitimate)

  1. Accomplished Report of Birth Form
  2. Child’s Shussei Todoke no Kisai jiko Shomeisho (Certificate of Birth) issued by a Japanese city hall – Original and four (4) copies
  3. For Filipino mother:
    • PSA issued Birth Certificate – Original and four (4) copies
    • Valid passport – Original and four (4) copies

    For Non-Filipino Mother:

    • Valid passport or any valid ID with picture – Original and four (4) copies
  4. For Filipino father:
    • PSA issued Birth Certificate – Original and four (4) copies
    • Valid passport – Original and four (4) copies

    For Non-Filipino Father:

    • Valid passport or any valid ID with picture – Original and four (4) copies
  5. Affidavit of Admission of Paternity – If the biological father acknowledges paternity of the child
  6. Affidavit of Use of Surname of the father – If the mother/ child agrees to use the surname of the father
  7. Affidavit of Delayed Registration – If registration is filed 30 days after birth
  8. PSA issued Certificate of No Birth Record – For children five (5) years old and above
  9. ¥510 Letterpack (optional)
  10. Applicable Fees (See Schedule of Fees)

Reminders

  1. Applications may be submitted either in person or by mail – if submitted by mail, ROB application form must be typewritten and notarized by a Japanese notary public
  2. All Photocopies should be in A4-sized paper
  3. Processed documents may either be picked up at the Embassy or mailed through the Post Office
  4. The Embassy may require additional documents if deemed necessary
  5. Applicable fees depend on each particular case.
  6. Processing period is 10 working days.