Philippine Embassy - Tokyo, Japan > Consular Section 領事部 > Services申請業務 > Miscellaneousその他 > Registration of Filipino Community Organizations With The Philippine Embassy in Tokyo

Effective 01 September 2017

What is a Philippine-Embassy Registered Filipino Community Organization (RFCO)?

Filipino Community Organizations (FCOs) in Japan are encouraged to join and become a Registered Filipino Community Organization (RFCO). An RFCO is accorded official recognition (but no legal personality) by the Philippine Embassy in Tokyo. Registration with the Philippine Embassy requires certain responsibilities so that the purpose and objective of the FCO may be met.

What are the perks of being registered?

  • Regular information bulletins and advisories from the Philippine Embassy in Tokyo, particularly on disaster preparedness and assistance during emergency situations
  • Invitations to participate in Philippine Embassy activities
  • The opportunity to build community and make Japan feel like home by belonging to a network of Filipino community organizations.

What a RFCO is not?

  • RFCOs are separate entities from the Philippine Embassy in Tokyo. Their programs, events, and activities do not represent the Philippine Embassy.
  • Registration with the Philippine Embassy in Tokyo does not endorse RFCO programs, events and activities, particularly their fund-raising activities.

What are the requirements for registration?

A FCO should fulfill the following criteria for registration–

  • It is based in a Japanese prefecture under the Philippine Embassy’s jurisdiction, namely Akita, Aomori, Chiba, Fukushima, Gunma, Hokkaido, Ibaraki, Iwate, Kanagawa, Miyagi, Nagano, Niigata, Okinawa, Saitama, Shizuoka, Tochigi, Tokyo, Yamagata and Yamanashi.
  • Its leaders and majority of its members must be Filipino citizens and/or are of Filipino descent.
  • Its leaders and members must reside in Japanese prefectures under the Philippine Embassy’s jurisdiction.
  • The FCO, its leaders and its members must comply with the rules and regulations of the Philippine Government as well as the rules and regulations of the Japanese Government. In particular, the FCO must not exploit fellow Filipinos and denigrate the reputation of the Philippines.
  • The FCO must not be profit-oriented and engaged in commerce.
  • FCO must be dedicated to civic purposes, wholesome recreation, self-improvement, mutual aid and protection, and engage in activities that enhance their sense of Philippine national pride and preservation of unity and cooperation in the Filipino community.

Newly Registered FCO

To become an RFCO, a FCO must register at the Consular Section of the Philippine Embassy in Tokyo. Information on the registration of an FCO is available at the Philippine Embassy website. Inquiries may also be addressed to –

The Consular Section
Philippine Embassy in Tokyo
5-15-5 Roppongi, Minato-ku, Tokyo, Japan 106-8537
consular@philembassy.net
(+81)03-5562-1600 ext 106

FCOs who are listed as a RFCO by the Philippine Embassy in Tokyo prior to 1 September 2017 are not considered new FCOs despite the Revised Guidelines dated 31 August 2017. However, they will be required to re-register their organizations.

There are 4 steps to the first-time registration of an FCO. No fees are charged for registration.

Registration with government agencies based in the Philippines or the Japanese Government, or the induction of leaders and members by an official of the Philippine Embassy, does not constitute Philippine Embassy recognition as a RFCO.

Step 1: Fill Up and Submit the Registration Form and Accompanying Requirements

A Registration Form and the following accompanying forms and requirements may be obtained from the Consular Section or downloaded from the Philippine Embassy website:

Form A – Filipino Community Organization Registration Form
Form B – Criteria and Requirement for Registration of FCO
Form C – List of Officers and Members
Form D – Filipino Community Organization’s Activities
Form E – Signatory Certification Agreement (SCA)

Step 2: Signatories to the Signatory Certification Agreement (SCA)

Three members of the FCO must be Signatories to the SCA. A SCA form will be provided together with the Registration Form. A duly signed and accomplished SCA may be submitted to the Consular Section by mail.

Step 3: Public Announcement

Information on the FCO, its name and acronym, its purpose, as well as the names of its leaders will be posted at the Consular Section for 10 working days. The application will be given due course should no derogatory information is received from the public within the 10 working days stated.

Step 4: Orientation1

A minimum of three members from the FCO must attend a RFCO Orientation organized by the Philippine Embassy in Tokyo.

Step 5: Official Notification of Registration

All four registration steps must be completed before a FCO is officially notified in writing by the Consular Section of their acceptance as a RFCO.

RFCO Re-Registration

RFCOs and returning FCOs from frozen status must annually begin re-registration for Philippine Embassy recognition at the Consular Section during the 8 weeks of September-October.

There are four steps to this re-registration. No fees are charged for re-registration.

The first two re-registration steps must be completed by 6 pm of the last working day of October or the organization will be on frozen status for the year.

All four steps of re-registration must also be completed, otherwise, the RFCO will be frozen for the coming year.

Step 1: Fill up and Submit Re-Registration Form (RRF)

Re-registration begins on the first working day of September. Registration must be completed by 6 pm of the last working day of October.

An RRF will be provided to the RFCOs by the Consular Section upon request or may be downloaded in the Philippine Embassy website.

Form F – Filipino Community Organization’s Re-Registration Form
Form G – List of Officers

A few things to keep in mind while completing the RRF:

  • The person who fills out the RRF will automatically become your organization’s Primary Contact for the year. This can be changed at a later date if necessary.
  • DO NOT CHANGE your organization’s official name. Doing so may result in a disapproved re-registration. If you would like to change your name, consult with the Consular Section prior to committing to a new name. You may, however, change your organization’s acronym and nickname provided there is no other RFCO with the same name, acronym or nickname.
  • The email address under ‘Organizational Contact Information’ refers to group information, not personal information. RFCOs are encouraged to have a group email by which RCFO may be reached.
  • RFCOs are encouraged to provide a copy of the organization letterhead which contains the name and contact information of the organization, such as its group email.
  • RFCOs are encouraged to provide a copy of the group’s current and most recently approved Constitution. Constitutional amendments outside of the re-registration period may also be submitted directly to the Consular Section.
  • RFCOs are encouraged to provide an updated list of its officers and members.

Step 2: Signatories to the Signatory Certification Agreement (SCA)

Please update your RFCO’s registration by including three members who will be part of your organization in the coming year as Signatories to the SCA and by removing as Signatories past members.

Signatories must renew their signatory certifications every year. If the RFCO was a signatory in the previous year, that status will NOT transfer to the following year. Each RFCO must have a minimum of three certified Signatories.

A SCA form for re-registration will be provided together with the RRF by the Consular Section or may be downloaded from the Philippine Embassy website.

Step 3: Orientation1

A minimum of three members from the organization must attend a RFCO orientation meeting organized by the Philippine Embassy in Tokyo. Credit for attending the orientation in prior years does not transfer to the following year as content is updated each year.

Step 4: Official Notification of Re-Registration

All re-registration steps must be completed before a RFCO is officially notified in writing by the Philippine Embassy of their re-registration.


1 Additional arrangements will be made to accommodate organizations based outside the Kanto region.

Download Links:

Form A – Filipino Community Organization Registration Form
Form B – Criteria and Requirement for Registration of FCO
Form C – List of Officers and Members
Form D – Filipino Community Organization’s Activities
Form E – Signatory Certification Agreement (SCA)
Form F – Filipino Community Organization’s Re-Registration Form
Form G – List of Officers
Constitution Guide