JOB VACANCY (17 Feb 2026): Translator for the Administrative Section
The Embassy of the Republic of the Philippines in Tokyo is inviting qualified candidates for the following vacancy:
Translator for the Administrative Section
Overview
The Administrative Section of the Embassy deals with day-to-day management of property, equipment, supplies, security, and well-being of personnel. The Section also deals with Japanese service providers for
meetings, purchase orders, ocular inspections, negotiation, and signing of contacts.
Job Purpose
The Administration Section provides a wide range of technical and administrative support to Embassy operations. The translator provides support and reports to the Administrative Officer and to other key personnel of the Administrative Section.
Responsibilities:
- Translate official documents, reports, notices, contracts from Japanese to English/Filipino and vice versa;
- Provide interpretation during meetings, events, or interviews involving Embassy officials and Japanese stakeholders;
- Support the Administrative Officer and other key personnel of the Administrative Section in the day-to-day operations of the Embassy;
- Assist the Property Officer in the negotiation, translation of documents, and engagement of service providers for goods and services required by the Embassy;
- Liaise with the police and other local authorities, representatives from the hotels, banks, among other service providers, as and when necessary;
- Manage the email account on a daily basis for translations of incoming documents (letters; emails, notes, etc);
- Maintain confidentiality of all administrative issues and concerns of the Embassy at all times;
- Respond to incoming telephone calls related to Administrative and Consular matters; and
- Perform other tasks as assigned by the Administrative Officer and other superiors in the Section.
Qualifications:
- Japanese or Filipino national; Male of Female; between 25 and 45 years old;
- University/Bachelor’s degree in any field;
- (for Filipino nationals) Must have excellent written and verbal communication skills in Japanese (required JLPT N1 proficiency) and holder of long-term resident visa or a permanent resident in Japan;
- (for Japanese nationals) Must have business proficiency in English both in written and oral communication;
- Proficiency in computer applications;
- Ability to work independently on his/her own initiative with minimal guidance from superiors; courteous and honest;
- Physically and mentally fit to work; and
- Can translate on the spot conversations.
General considerations:
The selected candidate will be given a six-month contract, renewable thereafter, subject to performance evaluation.
The actual appointment salary (¥310,000) will be determined based on the candidate’s qualifications and work experience, if any. Additional benefits include: 13th month pay, transportation allowance, and other mandatory benefits provided under Japanese laws, etc.
Experience with other diplomatic/consular missions or similar organizations will be considered an advantage.
Previous applicants are welcome to submit a new application.
Application requirements:
Interested individuals are requested to send the following documents via email to admin.section@DELETEphilembassy.net with the subject, “Application for Translator of the Administration Section”:
- Application Letter
- Curriculum Vitae with passport-size photo
- Data page of passport
- Copy of school records (diploma and transcript of records)
- Copy of Residence Card and Visa for Filipino applicants. Applicants should make sure that they have legal residence status in Japan (permanent, long/short-term visas). Please note that the Embassy does not sponsor visas for local employment.
