III. Non-Immigrant Visa Requirements for Seaman or Crew list Visa / 9(C)

FOR INDIVIDUAL SEAFARER APPLICATIONS:

  1. Original passport and photocopy of its data page. The passport must be valid for at least six (6) months beyond the intended period of stay in the Philippines;
  2. Duly accomplished FA Form No. 2 (Affix signature as shown in the passport) https://tokyo.philembassy.net/downloads/visa-nonimmi.pdf;
  3. Passport-size color photograph, taken within the last 3 months, pasted in the designated box in the application form (Note: Photo should be white or off-white background, neutral facial expression, no eyeglasses/accessories);
  4. Duly accomplished Undertaking for Visa https://tokyo.philembassy.net/downloads/forms/undertaking-visa-applicant.pdf;
  5. Seafarer’s book and photocopy of its data page;
  6. Certification letter from Japan-based shipping company deploying the foreign seaman, naming the vessel which the seaman will board, where it is docked, and the designation/assignment of the seaman aboard the vessel, duly notarized by a Japanese notary public.
  7. Endorsement letter from Philippine-based charterer/agent acknowledging the incoming seaman’s assignment aboard the vessel, duly notarized by a Philippine notary public.
  8. Self-addressed ¥600 Letterpack;

FOR CREW LIST APPLICATIONS:

  1. Duly accomplished CREW LIST VISA APPLICATION FORM (available from the Visa Section), in triplicate;
  2. Certification letter from Japan-based shipping company deploying the vessel and its crew, naming the ship’s master/captain, and endorsing the purpose of the voyage and its intended schedule, duly notarized by a Japanese notary public. The visa application form signed by the individual seaman or ship captain (as applicable), and the Certification Letter from the Japan-based ship company described above can be notarized together.
  3. Triplicate copies of vessel Captain/Master’s seafarer’s book and passport data page, showing personal details and signature;
  4. Triplicate copies of the seafarer’s book (data page only) of the crew members;
  5. Triplicate copies of the seafarer’s passport (data page only) of the crew members;
  6. Visa Application Forms of the Crew Members No. 2 (Affix signature as shown in the passport) https://tokyo.philembassy.net/downloads/visa-nonimmi.pdf;
  7. Passport-size color photograph, taken within the last 3 months pasted in the designated box in the application form (Note: Photo should have a white or off-white background, neutral facial expression, no eyeglasses/accessories);
  8. Duly accomplished Undertaking for Visa https://tokyo.philembassy.net/downloads/forms/undertaking-visa-applicant.pdf;
  9. Self-addressed ¥600 Letterpack.