IV. Non-Immigrant Visa Requirements for Foreign Government Officials / 9(E) VISA
An accredited official of a foreign government recognized by the Philippines, who is a citizen of the country whose government he represents, proceeding to the Philippines on official business for his/her government, needs to submit the following:
BASIC REQUIREMENTS:
- Original passport and photocopy of its data page. The passport must be valid for at least six (6) months beyond the intended period of stay in the Philippines;
- Duly accomplished FA Form No. 2 (Affix signature as shown in the passport) https://tokyo.philembassy.net/downloads/visa-nonimmi.pdf;
- Passport-size color photograph, taken within the last 3 months pasted in the designated box in the application form (Note: Photo should have a white or off-white background, neutral facial expression, no eyeglasses/accessories);
- Self-addressed ¥600 Letterpack;
Additional document, as applicable:
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Status Document For Government of Japan Officials and personnel of Japanese Government Institutions with special status as an International Organization/Agency: Diplomatic Note* issued by the Ministry of Foreign Affairs (MOFA) of Japan For accredited diplomats/officials of other foreign governments stationed in Japan: Diplomatic Note* issued by the corresponding Foreign Mission/Embassy in Japan, endorsing the official’s trip to the Philippines. For officials of specialized agencies and other international organizations: Diplomatic Note* from the sending international organization. Original Letter of Acceptance signed by an official of the international organization with resident representative office in the Philippines receiving the foreign government official.
For Incoming Foreign Government Officials traveling for Posting and Assignment in the Philippines Diplomatic Note* issued by the Ministry of Foreign Affairs (MOFA of Japan) as official notification of impending assignment of FGO at least thirty (30) days in advance of expected travel to the Philippines. The Note shall state the FGO’s designation in the mission/consular office in the Philippines; Expected departure date from the country of origin; Expected duration of assignment in the Philippines; and the complete name and designation of the official he/she is coming to replace (or if he/she is an additional official being deployed in the Sending State’s mission/consular office in the Philippines). For Dependents of FGOs assigned in the Philippines and who are coming to join/live with the Principal for the duration of the principal’s assignment in the Philippines Diplomatic Note* issued by the Ministry of Foreign Affairs (MOFA of Japan) with the basic requirements for issuance of 9(e) visa and supporting documents to establish family ties, marital union, employee-employer relations, etc. with the Principal as appropriate.
*The Diplomatic Note should indicate the position of the official, nature of the trip, the intended date of travel, and period of stay as applicable.
NOTE: Appropriate 9E visas can only be issued to arriving FGOs, qualified dependents and members of the official’s household only after the receipt of appropriate authority from the Department of Foreign Affairs in Manila.
A representative of the foreign government official (other than a duly registered travel agency) may submit the visa application documents at the visa processing window, upon presentation of a duly-signed letter of authority.
