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  9. New Application ( Minor )

Requirements for Minor New Applications:

  1. Confirmed Online Appointment (click here)
  2. Accomplished Application Form – Please print the generated application form from the online appointment system.
  3. Personal Appearance of minor applicant and accompanied by either parent or an authorized adult companion. The authorized adult companion must bring a Special Power of Attorney executed by the parent.
  4. Original and photocopy of the child’s Philippine Statistics Authority (PSA) Birth Certificate (if born in the Philippines) or original and photocopy of Report of Birth (if born abroad)
  5. Passport or Valid Government issued ID of both parents with one (1) photocopy each (if married) (click here for a list of valid IDs).
    • Please see list below for other supporting documents as required
  6. Self-addressed ¥600 Letterpack
  7. Payment of JPY ¥9,000

NOTE: Additional requirements may be required under R.A. 11983 to verify identity, citizenship, and travel restrictions. Please refer to the section below for details:

Supporting Documents for Specific Cases
Minor New Applications

Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

A. NEWBORN – In case applicant is a newborn (less than 1 year old) and has No PSA Birth Certificate/Report of Birth yet

  • If born in the Philippines: Certified True Copy of Local Civil Registrar (LCR) Birth Certificate authenticated by PSA
  • If born abroad: original copy of Report of Birth or first endorsement from Consular Records Division (CRD)

B. DELAYED REGISTRATION OF BIRTH – In case the minor applicant’s PSA-issued Certificate of Live Birth was registered one (1) year or more after the event, the applicant must submit at least one (1) of the following supporting documents:

  • School Records; or
  • Baby book or health record or its equivalent document.

C. MINOR APPLICANT WITH MARRIED PARENTS – In case of minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)

  • Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
  • If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
  • If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.

D. MINOR APPLICANT WITH UNMARRIED PARENTS – In case of minor applicant with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth

  • Only the mother shall accompany the minor applicant in the passport application process;
  • If the mother is not present, a Special Power of Attorney (SPA) executed by the mother will be required.If the SPA is executed abroad, the same must be authenticated by the Philippine Embassy/Consulate; and
  • Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application).

E. MINOR APPLICANT UNACCOMPANIED BY PARENTS – In case applicant is not accompanied by the parent/s during the application process

  • Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
  • Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application)
  • Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached

F. MINOR APPLICANT WITH UNMARRIED PARENTS AND MOTHER IS DECEASED – If the minor applicant’s parents were unmarried, and the mother is deceased but the father acknowledged the child:

  • Personal Appearance of minor applicant and biological father;
  • PSA-issued Certificate of Death or Report of Death of Mother;
  • PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
  • Passport or Valid Government issued ID of biological father and legal guardian (click here for the List of Acceptable IDs for Passport Application)

G. MINOR APPLICANT WITH DECEASED MOTHER AND ABSENT FATHER – In the absence of father, the following may accompany the minor child in the order indicated:

  • Surviving grandparent (submission of PSA Certificate of Death of Mother;
  • Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
  • The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)

H. MINOR APPLICANT WITH DECEASED/ ABSENT MOTHER AND UNKNOWN FATHER – If the minor applicant’s mother is deceased / absent and father is unknown:

  • Personal Appearance of minor applicant and court-appointed legal guardian
  • PSA Birth Certificate
  • Valid Passport or valid government ID* of adult guardian (click here for the List of Acceptable IDs for Passport Application)
  • Letter of Guardianship issued by Family Court

I. MINOR APPLICANT WITH ABSENT PARENTS OR LEGAL GUARDIAN – In case none of the above can accompany the minor applicant

  1. In the absence of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
  2. In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine Embassy or Consulate may initiate the passport application with the best interest of the minor being the primary consideration.

J. MINOR FOUNDLINGS IN THE PHILIPPINES – In case of Minor Foundlings in the Philippines not for Adoption

  1. Personal appearance of minor applicant and the NACC Social Worker or Liaison Officer;
  2. PSA-issued Certificate of Foundling;
  3. Letter of Guardianship issued by the Family Court; and
  4. Valid ID of the guardian.

K. MINOR APPLICANT WHO IS A PROSPECTIVE ADOPTEE IN THE PHILIPPINES – In case of Minor Applicant who is a Prospective Adoptee for Domestic Adoption

  1. Personal appearance of minor applicant and NACC Social Worker or Liaison Officer;
  2. PSA-issued Certificate of Live Birth or Report of Birth or Certificate of Foundling;
  3. Valid passport or valid government-issued ID of authorized NACC Social Worker or Liaison Officer;
  4. Certificate of Child Available for Adoption or Deed of Voluntary Commitment / Certificate Declaring a Child Legally Available for Adoption issued by the National Authority for Child Care; and
  5. Official letter or Special Power of Attorney signed by the NACC Regional Office authorizing the Social Worker to process and receive the passport of the minor applicant and must include a copy of valid government-issued ID and/or passport.

Note: If an applicant is not accompanied by an authorized NACC Social Worker during the application process, the applicant must submit an SPA executed by the authorized NACC Regional Office designating the minor’s companion to assist in the application process and must include a copy of valid government-issued ID and/or passport. 

L. MINOR APPLICANT WHO IS AN ADOPTEE IN THE PHILIPPINES – In cases of Minor Applicant who is an Adoptee through Domestic Adoption

  1. Personal appearance of minor applicant and adoptive parent/s;
  2. Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
  3. Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
  4. Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.

M. MINOR APPLICANT WHO IS A PROSPECTIVE ADOPTEE OF A FOREIGNER – In case of Minor Applicant who is a Prospective Adoptee for Foreign Adoption

  1. PSA-issued Certificate of Live Birth, Report of Birth or Certificate of Foundling;
  2. Endorsement from NACC;
  3. Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
  4. Placement Authority issued by NACC;
  5. Certificate for Issuance of Passport issued by NACC;
  6. Travel Clearance Certificate for adoptee;
  7. Child Study Report; and
  8. Clearance for Intercountry Adoption.

N. MINOR APPLICANT ADOPTED BY A FOREIGNER – In case of Minor Applicant who is an Adoptee through Foreign Adoption

  1. Personal Appearance of minor applicant and adoptive parent/s;
  2. Amended PSA-issued Certificate of Live Birth, Report of Birth;
  3. Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
  4. Certified True Copy of Court Decree of Adoption.