Requirements for Passport Renewal

1. Personal appearance of applicant (for biometric data capture);
2. Duly accomplished application form available at the Embassy, or downloadable from the official Embassy website;
3. Passport for renewal;
4. Photocopy of data page of passport being renewed, including amendment page if applicable;
5. If applicant is a minor (below 18 years of age), photocopy of the data page of natural parent/legal guardian’s valid passport.

Note: Releasing of passports shall be by MAIL only.  For this purpose, applicants need to bring one self-addressed, prepaid LetterPack 500 envelope for the return of their new passport and related documents.

[The LetterPack 500 is only available from authorized branches of the Japanese postal service.]

Applicants are advised to bring at least a copy of their NSO birth certificate for verification of personal details when applying for renewal.

Additional Information:

1. Holders of brown passports must present his/her NSO authentic birth certificate and at least one (1) identification document when applying for passport renewal.
2. Seafarers must present the following for passport renewal, in addition to the requirements above:
   1. Certification from the corresponding shipping agency in Japan or from the ship master
   2. Philippine Seaman’s discharge book
   3. Landing permit issued by Japanese immigration
3. Applicants with discrepancies in their passports need to undergo an evaluation procedure and at least two interviews prior to renewal.  Additional documents may be required from the applicant on a case-to-case basis as determined by the consular officer.  The appropriate form can be requested from the Passport window.

Downloadable Forms