Authentication (NINSHO TETSUZUKI)

VISA/AUTHENTICATION UNIT BUSINESS HOURS:

  • Acceptance of applications:               Monday – Thursday    0900H-1200H
  • Releasing of authentication:              Monday – Thursday    1330H-1500H

Authentication is required when a legal document originating in Japan is going to be used in the Philippines. The document to be authenticated, together with the English translation, should go through the following offices:

  1. Notary Public (Koshonin Yakuba) / Bureau of Justice (Homu-kyoku)
  2. Ministry of Foreign Affairs (Gaimu-sho) Certification Section (Shomei-han)
    Telephone No.: 03-3580-3311
    Address: 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919
    (Eidan Marunouchi Line, Hibiya Line or Chiyoda Line – KASUMIGASEKI Station Exit A4 or A8)Note:  Documents issued by the Ministry of Justice or its related offices such as the Kosekitohon (family registry), Shimpan-sho (court decree), Muhanzai-shomeisho (police certificate), do not need to go through the Notary Public. You can submit these documents immediately to the Ministry of Foreign Affairs (Gaimu-sho).

    Applicants may also have their documents notarized and authenticated at:
    Tokyo Legal Affairs Bureau
    1-1-15 Kudan-minami, Chiyoda-ku,Tokyo 102-8225
    [phone] 03-5213-1234

    The nearest branch of the Tokyo Legal Affairs Bureau to the Embassy is:
    Tokyo Legal Affairs Bureau Minato Branch
    2-11-11 Higashi-Azabu, Minato-ku, Tokyo 106-6854
    [phone] 03-3586-2181

After you complete 1. and 2., make one (1) copy (in A4-size paper) of the document to be authenticated. Then submit both the original and copy of the document to:

  1. Embassy of the Philippines, Visa/Authentication Unit (Window No. 1)

The document/s will be assessed. Documents in Japanese with English translation will be verified first. Translation of the original Japanese document has to be done by a private translation firm. The Embassy only verifies the translation. A receipt will be issued which should be paid at the Cashier on the date of application.

FEES: Verification: US$25 / Authentication: US$25
Note: Fees are payable in US Dollar or its equivalent in Japanese Yen. Please consult the Embassy for the current conversion rate.

Pick-up/Release of the document will be after FIVE (5) working days (not counting the day of application and holidays).

Print guidelines for authentication (English version).
Print guidelines for authentication (Nihongo version).