Requirements for Lost,  Mutilated or Tampered Passports and Passports with Discrepancy:

Note: Please make all photocopies on A4-size paper before arriving at the Embassy.

  1. Personal appearance of applicant
  2. Confirmed appointment (After clearing period of 15 working days from the date of report of loss/mutilation/tampering of passport/passport discrepancy and verification of passport records)
  3. Fully- accomplished application form
  4. Original and copy of Philippine Statistical Authority (PSA)/ National Statistics Office (NSO) Birth Certificate or Report of Birth (issued less than 6 months before date of passport application). Local Civil Registrar (LCR) transcription is required when entries in the Birth Certificate or Report of Birth are unreadable.
  5. Affidavit of loss or mutilation or tampering of passport or passport discrepancy (may be downloaded from Embassy website or obtained in the Embassy upon arrival)
  6. Police report (if passport is valid)
  7. One (1) self-addressed Japan Post ¥510 Letter Pack envelope
  8. One (1) ID with photo and one (1) copy:
    1. Residence/Alien card, or
    2. Philippine government digitized IDs, or
    3. Old passport
    4. Acceptable picture IDs (school, employment, etc.)
  9. Three (3) of the following supporting documents and one (1) copy per document:
    1. Original and copy of PSA/NSO Marriage Certificate or Report of Marriage (issued less than 6 months before date of passport application, if married). Local Civil Registrar (LCR) transcription is required when entries in the Marriage Certificate or Report of Marriage are unreadable.
    2. Original and copy of PSA/NSO Advisory on Marriages (issued less than 6 months before date of passport application, if married) Original and copy of PSA/NSO Certificate of No Marriage (issued less than 6 months before date of passport application, if single)
    3. Original and copy of DFA-Authenticated Baptismal Certificate
    4. Original and copy of DFA-Authenticated Elementary, Secondary or Tertiary School Records
    5. Original and copy of PSA/NSO Birth Certificate of Report of Birth of Child or Sibling
    6. School records issued by the applicant’s current or former school in Japan
    7. IDs or documents issued by the Japanese government or private offices
  10. Passport fees and other related fees for:
    1. Replacement of lost/mutilated/tampered Electronic passport : ¥19,500
    2. Replacement of lost/mutilated/tampered non-Electronic passport : ¥11,700
    3. Affidavit of loss/mutilation/tampering of passport/passport discrepancy : ¥3,250
    4. Verification of passport records : ¥3,250


CONTACT DETAILS OF THE PASSPORT UNIT

To follow-up on your passport application or other requests, contact us at:

Address:
Passport Unit
Embassy of the Republic of the Philippines
5-15-5 Roppongi Minato, Tokyo 106-8537 Japan

Telephone No.: 03-5562-1600 ext 127 (weekdays between 3-6PM)

Fax No.: 03-5562-1597

Email: passport@philembassy.net