Report of Birth (ROB)

REMINDER: Effective 01 August 2009, duly accomplished ROB applications must be submitted at Window 5 between 09:00am and 12:00 Noon, Tuesdays to Fridays.

For a Child of Married Parents (Legitimate)

As a basic rule, Report of Birth forms should be filled-up and signed by one of the parents who is a Filipino national.

  1. Duly Accomplished Report of Birth application forms (available at the Consular Information Counter) (4 original copies)
  2. Child’s Birth Certificate (Shussei Todoke) (Original & 4 photo copies) and Maternity Record Book (Boshi Techo) – (Original & 4 photocopies) Both should have stamps of City Hall and Hospital
  3. Parent’s Marriage Contract from NSO(if married in the Philippines) or Report of Marriage (ROM) from Philippine Embassy (if married in Japan or outside the Philippines) (Original & 4 photocopies)
  4. Mother’s Birth Certificate from NSO and Passport or Travel Document (TD) or Affidavit of Identity/Nationality (AIN) (if mother is NOT a Filipino, Passport or Driver’s License or Residence Card) (Original and 4 photocopies)
  5. Father’s Birth Certificate from NSO and Passport or Travel Document (TD) or Affidavit of Identity/Nationality (AIN) or Driver’s License (if father is NOT Filipino, Passport or Driver’s License or Residence Card) (Original and 4 photocopies)
  6. Affidavit of Legitimation – if the child was born before the parents were married and there was no impediment for them to get married at the time of child’s birth (form available at the Consular Information Counter) (4 photocopies)
  7. Affidavit of Delay / Late Registration (If report of Birth is filed beyond 30 days after birth)

Basic Fees:

ROB and Translation of Boshi Techo or Shussei Shomeisho US$50
Affidavit of Legitimation US$25
Affidavit of Delayed Registration US$25

Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Appropriate fees would apply for ROM and TD/AIN if an application is made for these documents.

View requirements in 日本語 (requires PDF reader)

For a Child of Unwed Parents (Illegitimate)

As a basic rule, Report of Birth forms should be filled-up and signed by one of the parents who is a Filipino national.

  1. Duly Accomplished Report of Birth Forms (Available at the Consular Information Counter) (3 forms)
  2. Child’s Birth Certificate (Shussei Todoke) (Original & 3 photocopies) and Maternity Record Book (Boshi Techo) – (Original & 3 photocopies) Both should have stamps of City Hall and Hospital
  3. Mother’s Passport or Travel Document or Affidavit of Identity/Nationality (if mother is NOT a Filipino, Passport or Driver’s License) (Original and 3 photocopies)
  4. Mother’s Birth Certificate from NSO (or Father’s Birth Certificate if the mother is NOT a Filipino) (Original & 3 photocopies)
  5. Father’s Passport or Travel Document or Affidavit of Identity/Nationality or Driver’s License (if father is NOT Filipino, Passport or Driver’s License) (Original and 3 photocopies)
  6. Affidavit of Admission of Paternity (if the biological father acknowledges that he is the father of the child) (form available at the Consular Information Counter) (Original & 3 photocopies)
  7. Affidavit of Delay / Late Registration (If report of Birth is filed beyond 30 days after birth)

Basic Fees:

ROB and Translation of Boshi Techo or Shussei Shomeisho US$50
Affidavit of Admission of Paternity US$25
Affidavit of Delayed Registration US$25

Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

View requirements in 日本語 (requires PDF reader)