Notarials and Other Legal Services

Special Power of Attorney (SPA)

    Personal appearance is required.

  1. Accomplished SPA forms – available at the Consular Information Counter
  2. Photocopy of the following pages of applicant’s Passport:
    1. First page (Data page) – 2 copies
    2. Visa page – 2 copies – and,
    3. Last Page – 2 copies

    3. If the applicant could not personally appear at the Philippine Embassy and will send the document by mail, he/she has to go to the following offices for authentication of the document:

    1. Notary Public (Koshonin Yakuba)
    2. Ministry of Foreign Affairs (Gaimu-sho) Certification Section (Shomei-han)
      Tel. No. 03-3580-3311
      Address: 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919
    3. Philippine Embassy, Visa/Authentication Unit

    FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Affidavit of Support / Guarantee and Consent (ASGC)

  1. Accomplished ASGC forms – available at the Consular Information Counter
  2. Photocopy of the following pages of applicant’s Passport:
    1. First page (Data page) – 2 copies
    2. Visa page – 2 copies – and;
    3. Last Page – 2 copies

    3. If the applicant could not personally appear at the Philippine Embassy and will send the document by mail, he/she has to go to the following offices for authentication of the document:

    1. Notary Public (Koshonin Yakuba)
    2. Ministry of Foreign Affairs (Gaimu-sho) Certification Section (Shomei-han)
      Tel. No. 03-3580-3311
      Address: 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919
    3. Philippine Embassy, Visa/Authentication Unit

    FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Affidavit of Support / Guarantee (ASG)

  1. Accomplished ASG forms – available at the Consular Information Counter
  2. Photocopy of the following pages of applicant’s Passport:
    1. First page (Data page) – 2 copies
    2. Visa page – 2 copies – and;
    3. Last Page – 2 copies

    3. FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Affidavit of Illegitimacy (AIL)

  1. Accomplished AIL forms – available at the Consular Information Counter
  2. Photocopy of the following pages of applicant’s Passport:
    1. First page (Data page) – 2 copies
    2. Visa page – 2 copies – and;
    3. Last Page – 2 copies

    3. If the applicant could not personally appear at the Philippine Embassy and will send the document by mail, he/she has to go to the following offices for authentication of the document:

    1. Notary Public (Koshonin Yakuba)
    2. Ministry of Foreign Affairs (Gaimu-sho) Certification Section (Shomei-han)
      Tel. No. 03-3580-3311
      Address: 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919
    3. Philippine Embassy, Visa/Authentication Unit

    FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

General Affidavits

  1. Duly Accomplished Affidavit of Identity/Nationality Form – available at the Consular Information Counter
  2. Two (2) passport size pictures
  3. Two (2) copies of any Philippine document showing Applicant’s identity (i.e. Passport, Birth Certificate, Baptismal Certificate, School Records, etc.)

    4. If the applicant could not personally appear at the Philippine Embassy and will send the document by mail, he/she has to go to the following offices for authentication of the document:

    1. Notary Public (Koshonin Yakuba)
    2. Ministry of Foreign Affairs (Gaimu-sho) Certification Section (Shomei-han)
      Tel. No. 03-3580-3311
      Address: 2-2-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8919
    3. Philippine Embassy, Visa/Authentication Unit

    FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Affidavit of Identity / Nationality

  1. Duly Accomplished Affidavit of Identity/Nationality Form ? available at the Consular Information Counter
  2. Two (2) passport size pictures
  3. Original and Two (2) copies of applicant’s Birth Certificate in security paper issued by the National Statistics Office (NSO)

    4. FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Certificate of Philippine Nationality / Identity (CPNI)

  1. Duly Accomplished Certificate of Philippine Nationality/Identity Form ? available at the Consular Information Counter
  2. Two (2) passport size pictures
  3. Original and One (1) copy of applicant’s Birth Certificate in security paper issued by the National Statistics Office (NSO) authenticated by Authentication Division, DFA Manila

    4. FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Certificate of Philippine Citizenship

  1. Duly accomplished Certificate of Philippine Citizenship ? available at the Consular Information Counter
  2. One (1) passport size picture
  3. Original and Photocopy of the following pages of applicant’s Passport:
    1. First page (Data page) – 2 copies
    2. Visa page – 2 copies
    3. Last Page – 2 copies
    • If born in the Philippines: Birth Certificate in security paper issued by the National Statistics Office (NSO) authenticated by Authentication Division, DFA Manila (Original and One (1) copy)
    • If born in Japan or other countries: Report of Birth issued by the Philippine Embassy in Tokyo/Philippine Consulate General in Osaka or from the Embassy or Philippine Consulate in the country where the applicant was born.

    5. FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Authentication of LTO Certification (Philippine Driver’s License)

  1. Duly accomplished Certification of Authenticity Form ? Available at the Consular Information Counter
  2. Original and photocopy of LTO Certification certifying the validity of a Philippine Driver’s License authenticated by Authentication Division, DFA Manila
  3. Photocopy of applicant’s Philippine Driver’s License
  4. Original and Photocopy of the following pages of applicant’s Passport:
    1. First page (Data page) – 2 copies
    2. Visa page – 2 copies
    3. Last Page – 2 copies

    5. FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

NBI CLEARANCE

Applicant has to personally appear at the Embassy.

  1. Duly accomplished NBI Clearance Form with security barcode obtained by the applicant from the NBI in the Philippines. Applicants should request their authorized representative in the Philippines to send the NBI form to them in Japan.
  2. Original and Photocopy of the following pages of applicant’s Passport:
    1. First page (Data page) – 1 copy
    2. Visa page – 1 copy
    3. Last Page – 1 copy
  3. One (1) passport size picture

    4. Reminder to applicants:

    • Fingerprinting will be done after payment. Embassy personnel will assist in getting the fingerprints of the applicant.
    • After the fingerprint impressions are taken at the Embassy, it is the responsibility of the applicant to transmit the application form with his/her prints to the NBI through an authorized representative. The application form must be submitted to NBI Manila for the issuance of the NBI Clearance Certificate. The Embassy merely assists in the taking of the fingerprint impressions.

    FEE : US$25
    Note: Fees are payable in US Dollar or it’s equivalent in Japanese Yen. Please consult the Embassy for the current applicable rate.

Downloadable Forms List